Careers

Administrative Assistant 

Come help us support the community! The Jefferson County Food Bank Association (JCFBA) helps over 3,300 households every month. Our purpose is to provide nutritious food with dignity, respect and care to anyone in our community in need

 If you love:

  • Working with kind, courteous people who want to serve their community and make it thrive

  • Leading by example

  • Leveraging the power of community organizations, volunteer talents, and new opportunities to connect resources to needs

You will love this job!

Location: Port Hadlock, WA + travel in Jefferson County. 

Schedule: This role offers a flexible schedule and some ability to work from home as needed. Days in the office are Tuesday, Wednesday and Thursday; you should expect to be available during those times. 

Compensation: The hourly pay rate for this position is between $20.00 and 22.00 DOE/DOQ. The average work week is 21 hours. A stipend of $250 for health benefits per month is offered.  We offer time off for federal holidays, your birthday, one week vacation, and accrued sick leave.

Website: www.jcfba.org


Summary:
This position provides general office support by handling clerical tasks, organizing information, doing data entry and supporting the Executive Director. This position handles correspondence, maintains records, and assists with other administrative duties to ensure smooth daily operations. 

This position reports to the Executive Director and has interactions with managerial staff.

Responsibilities include:

  • Maintaining records and files: organizing and maintaining physical and electronic files, databases, and other records

  • Handling correspondence: managing donor acknowledgements, responding to general inquiries about volunteer opportunities, in-kind donations and coordinating outreach to community supporters

  • Preparing documents: copying, filing, data entry and management of online reporting of food, client and volunteer data across various platforms

  • Collaborating with other food bank locations: fielding inquiries from volunteers on record keeping ensuring smooth workflow, communication and compliance requirements

  • Ensuring confidentiality: handling sensitive information with discretion and professionalism


Required Qualities and Skills:

  • Competency with Microsoft Office software and Google workspace (specifically word processing and spreadsheets) and online databases or CRM software

  • Strong organizational and time management skills

  • Attention to detail and accuracy

  • Excellent communication skills, both written and verbal

  • Ability to multitask and prioritize tasks

  • Ability to work independently and as part of a team

  • Good problem-solving skills

  • Customer service skills 

Desired Skills and Experience:

  • Familiarity with web-based tools and working from mobile devices such as smartphones or tablets

  • Social media savvy – Facebook and Instagram

  • Knowledge of working with low-income families or in a social service setting

  • Knowledge of non-profit structure and operations

  • Resident of east Jefferson County or able to relocate to the area.

Physical Demands:
The physical demands described here are representative of what’s required to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities who are otherwise qualified to perform essential functions.

  • Must be able to lift up to 40 pounds frequently 

  • Work involves standing, walking, stooping, talking, reaching, sitting, bending, kneeling, climbing, grasping, hearing, using hands to handle, feel or operate objects, and reaching with hands and arms

Licenses, certificates, & other requirements

  • Valid Washington Driver's license

  • Reliable personal transportation

  • Reliable access to the internet and telephone communication

  • Proof of automobile liability insurance

  • Must pass a criminal background check


Application Instructions:

  • The application deadline for this position is Monday, September 22 2025. 

  • Please include a brief cover letter with your resume telling us why you want to work for JCFBA and how this opportunity will further your professional and/or personal goals.  

  • Submit your resume and cover letter via email to jobs@jcfba.org with Subject: JCFBA ADMINISTRATIVE ASSISTANT.

The Jefferson County Food Bank Association (JCFBA) is an equal opportunity employer committed to inclusion and diversity. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.

JOIN THE BOARD

OPEN POSITION: JCFBA BOARD MEMBER

The Jefferson County Food Bank Association is a 501(c)(3) organization dedicated to recruiting the board members it needs to ensure maximum impact. JFCBA strives to support and promote excellence in board service with cutting-edge thinking and resources related to nonprofit board recruitment and governance. We champion the importance of exceptional board leadership and believe our organization needs a strong and effective board to realize its full potential for good.

Job Function: JCFBA Governance and Support

Employment Type: Volunteer Board Member

Summary Job Description

The Jefferson County Food Bank Association is seeking a new board member to serve a three-year term.

We are looking for mission-aligned individuals with strong collaboration, communication, implementation, and strategic skills, a commitment to DEI, and expertise in one or more of the following areas:

  • Supply Chain Logistics

  • Jefferson County Local Food Network

  • Experience in Local, State, and/or National Government Service

  • Non-Profit CEO

  • Commercial Real Estate Developer and/or Builder

  • Publisher/Media

The board of the JCFBA organization is a volunteer board. Members are not paid and dedicate their time and expertise to support the JCFBA and its mission and collective purpose. They typically serve an average of five hours per week.

We believe decisions about board roles are a mutual decision between the prospective board member and the JCFBA board. If there’s a mutual interest, prospective candidates may be invited to join a committee or tiger team in order to become more familiar with the organization before a vote by the board.

Our Commitment to Diversity, Equity, and Inclusion

We know that to achieve our goals, fulfill our mission, and realize our vision, we need to include individuals with perspectives drawn from a wide range of cultural and ethnic backgrounds, skill sets, areas of expertise, and lived experiences to help us avoid decision-making that could diminish the impact of our work. We are publicly recruiting for board positions to ensure that we move beyond our immediate networks and honor our ongoing commitment to creating a board that is diverse in its composition, inclusive in its culture, and equity-focused in its approach to how it views its mission, its work, and the communities it serves.

About the JCFBA

What’s Expected of a JCFBA Board Member?

As the leadership body of the organization, the board is responsible for:

  • Determining and supporting the mission and objectives of the organization

  • Ensuring strong fiduciary oversight and financial management

  • Selecting and evaluating the performance of the Executive Director

  • Strategic and organizational planning

  • Supporting fundraising and resource development

  • Approving and monitoring JCFBA’s programs and services

  • Enhancing JCFBA’s public image

  • Assessing its own performance as the governing body of JCFBA

Each individual board member is expected to:

  • Prepare for, attend, and conscientiously participate in at least 75% of board meetings

  • Follow the organization’s bylaws, policies, and board resolutions

  • Disclose potential conflicts before meetings and actual conflicts during meetings

  • Maintain confidentiality about all internal matters of JCFBA

  • Model the organization’s values

  • Commit to human equity and social justice

  • Have a strong passion for food justice and understanding on issues related to poverty and hunger

  • Serve as active advocates and ambassadors for the organization

  • Participate in fundraising events that support JCFBA

  • Leverage connections, networks, and resources to develop collective action to fully achieve JCFBA’s mission

  • Make a personally significant gift each year, which may include time, talent, and/or experiences

  • Participate fully in one or more committees and/or contribute expertise and skill in a specific area that supports the JCFBA

In addition, board members:

  • Faithfully read and understand the organization’s financial statements

  • Know the organization’s mission, policies, programs, and needs

  • Address all reported concerns or complaints regarding corporate accounting practices, internal controls, or auditing

  • Follow established Standard Operating Procedures for evaluation of the Executive Director, which includes input from stakeholders and the ED.

  • Approve major purchases and financial transactions that are outside of the Association’s business routine.

  • Visit each food bank at least once yearly

The Jefferson County Food Bank Association (JCFBA) is an equal opportunity employer committed to inclusion and diversity. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.